Office Administrator Job Spec

We’re looking for an admin wizard to support the smooth running of our busy design studio. We can offer you a friendly and supportive work environment and the chance to grow in your skills as we grow.

More details about this exciting role:

  • Managed by the Studio Manager you will be in charge of our internal processes.
  • Manage the running of the office including liaising with the cleaners, prepping for meetings, tidying up, ordering stationery etc.
  • Assist the Studio Manager in preparing quotes by researching and liaising with suppliers.
  • Ensure the Health and Safety paperwork is up-to-date and all contractors have signed contracts.
  • Manage bookings for our boardroom and desk rental scheme through eventbrite.
  • Manage our team diary and book travel where necessary.
  • Support our bookkeeper with invoices and petty cash receipts.
  • Keep our CRM system up to date.
  • Update the JG Creative website, manage our fortnightly enewsletter and schedule our social media – training can be given.
  • Plus other similar tasks as needed.

The successful candidate will have:

  • Experience in a similar office role.
  • Fantastic written and oral communication skills.
  • Minimum GCSE in English and Maths Grade C+ (or equivalent)
  • Familiar with using a Mac computer.
  • Experience with email, internet, Word and Excel.
  • Great attention to detail and very good spelling and grammar.
  • Must be self-motivated and able to work independently.
  • Must be self-employed.
  • Examples of previous work are required.

Desirable but not mandatory

  • Experience using Mail Chimp to create and send regular email newsletters.
  • WordPress experience to update website content.
  • Using Hootsuite or similar to manage and schedule social media.
  • Full, clean driving license and access to a vehicle.

Hours: 14 to 20 hours over 5 days – flexible and will consider term-time only for the right candidate.
Salary: Dependent on experience.

If you have any questions or want to apply please email Alison your CV (2 pages of A4 max) and cover email to alison@jg-creative.co.uk by Fri 21 Feb 2020.