Office Administrator Job Spec

We’re looking for an admin wizard to support the smooth running of our busy design studio. We can offer you a friendly and supportive work environment and the chance to grow in your skills as we grow.

More details about this exciting role:

  • Managed by the Studio Manager you will be in charge of our internal processes.
  • Manage the running of the office including liaising with the cleaners, prepping for meetings, tidying up, ordering stationery etc.
  • Assist the Studio Manager in preparing quotes by researching and liaising with suppliers.
  • Ensure the Health and Safety paperwork is up-to-date and all contractors have signed contracts.
  • Manage bookings for our boardroom and desk rental scheme through eventbrite.
  • Manage our team diary and book travel where necessary.
  • Support our bookkeeper with invoices and petty cash receipts.
  • Keep our CRM system up to date.
  • Update the JG Creative website, manage our fortnightly enewsletter and schedule our social media – training can be given.
  • Plus other similar tasks as needed.

The successful candidate will have:

  • Experience in a similar office role.
  • Fantastic written and oral communication skills.
  • Minimum GCSE in English and Maths Grade C+ (or equivalent)
  • Familiar with using a Mac computer.
  • Experience with email, internet, Word and Excel.
  • Great attention to detail and very good spelling and grammar.
  • Must be self-motivated and able to work independently.
  • Must be self-employed.
  • Examples of previous work are required.

Desirable but not mandatory

  • Experience using Mail Chimp to create and send regular email newsletters.
  • WordPress experience to update website content.
  • Using Hootsuite or similar to manage and schedule social media.
  • Full, clean driving license and access to a vehicle.

Hours: 14 to 20 hours over 5 days – flexible and will consider term-time only for the right candidate.
Salary: Dependent on experience.

If you have any questions or want to apply please email Alison your CV (2 pages of A4 max) and cover email to by Fri 21 Feb 2020.